MIDDLE TEST SEMESTER 2 2010/2011

Question :

1. Please, specify and each function about all the members of microsoft office 2007
2. Please, specify and each function about all the membersof Pull Down Menu in Ms Word 2007
3. Please, specify the function of Office Button in Ms Word 2007 !
4. Please, specify all the members of View Menu in Ms Word 2007 !
5. Please, specify the advantages of managing file in Ms Word 2007 !

ANSWER :

1. a. Microsoft Word 2007 : is one of the word processing applications that is ditributed in public
    b. Microsoft Excel 2007 : data processing software or numbers
    c. Microsoft PowerPoint : to create dynamic sales presentations
    d. Microsoft Access : to create a database and then filter, sort, form a graph, and visualize business information
    e. Microsoft Outlook : with Business Contact Manager to manage customers, contacts, and sales
    f. Microsoft Office Publisher 2007:  to produce professional publications
    g.  InfoPath 2007 :  to lower the cost of transaction execution and business process technology with advanced electronic form
    h. Groove 2007 :  to collaborate with others in a dynamic in a single workspace that unites all members of the team, tools, documents, and information
    i.  OneNote 2007: to gather and organize handwritten notes, audio and video recordings, Web research, screen clippings, pictures, etc. all in a single location.
sumber : buku paket ICT YUDHISTIRA for senior high school year 1
2.  Also called a drop-down menu, a menu of commands or options that appears when you select an item with a mouse. The item you select is generally at the top of the display screen, and the menu appears just below it, as if you had pulled it down.
sumber : http://www.webopedia.com/TERM/P/pull_down_menu.html

3. a. New : to make a new document
    b. Open : to open a document
    c. Save : to save an updated document
    d. Save As : save a copy of the document
    e. Print : preview and print the document
    f. Prepare : prepare the document for distribution
    g. Send : send a copy of the document to other people
    h. Publish : Distribute the document to other people
    i. Close : to close the active document
    j. Recent documents : containing a list of word document that have been opened
   k. Word options : to change the word configuration
   l.  exit word : to exit Microsoft Word and at the same time close the active document
sumber : sumber : buku paket ICT YUDHISTIRA for senior high school year 1

4. a. Document Views Group
       - Print layout
       - Full Screen Reading
       - Web layout
       - Outline
       - Draft
    b. Show/hide group
       - Ruler
       - Gridlines
       - Message Bar
       - Document Map
       - Thumbnails
    c. Zoom Group
       - Zoom
       - 100%
       - One Page
       - Two Pages
       - Page Width
    d. Window group
       - New window
       - Arrange all
       - Split
       - View side by side
       - Synchronous scrolling
       - Reset window position
       - Switch windows
    e. Macros group
       - Macros
 sumber : sumber : buku paket ICT YUDHISTIRA for senior high school year 1
 

5. Opening Documents

With a variety of choices, how do you open a file? Here are the standards plus several keyboard shortcuts:

• File > Open
• Open toolbar button (usually 2nd from the left on the Standard toolbar)
• [Ctrl] + O
• [Ctrl] + F12
• [Ctrl] + [Alt] + F2

Selecting More Than One Document

Once you are in the Open dialog box, select more than one file to open:

• To select nonadjacent files in the Open dialog box, click one file, and then hold down [Ctrl] and click each additional file.
• To select adjacent files in the Open dialog box, click the first file in the sequence, and then hold down [Shift] and click the last file.
• To unselect a highlighted file you don't want, hold down [Ctrl] and click the file again.

Stop Hunting For Files

Are you frequently switching to a different folder or drive when you want to open a file? Change the default folder for your documents:

1. Tools > Options.
2. Click the File Locations tab.
3. With Documents selected for File Types, choose Modify and move to the folder/drive that you use most often.
4. Finish by clicking OK twice.

Each time you start Microsoft Word, this will be the default file location but Word remembers your most recent file location each time you return to the Open dialog box during your current Word session.

Find Your Last Work

Click once on the File menu and a list of the last 4 most recently used files displays at the bottom. Save time

1. opening up your most recent work by increasing the list to a maximum of 9 files:
2. Tools > Options.
3. Choose the General tab.
4. Look for the option, Recently used file list and increase the value to 9 files.
5. Choose OK to finish.

As you continue to open additional files, the list of recent files will expand up to the last 9 files.

Add the Work Menu

The recently used file list is great for your current documents but how do you quickly open other frequently used files? Add the Work menu to your main menu bar which makes it easy to locate important files:

1. Tools > Customize.
2. Click the Commands tab.
3. Scroll down the left column, Categories, to locate Built-in Menus near the bottom of the list.
4. On the right side column, find the Work menu choice and drag it up to the main menu. (I have mine between Window and Help).
5. Choose Close to finish.

Now, when you have an important file open, just click Work > Add to Work Menu and your document is added to the list. Your top files will then be stored as links on the Work menu regardless of their location or the last time it was opened. To open a file, choose Work to display the list.

With these tips, your files should be easier to find and open. To insure that Microsoft Word remembers the customized changes, exit out of Word, re-start and test each of these time-saving techniques.

sumber :

http://ezinearticles.com/?Microsoft-Word---5-Easy-File-Management-Tips&id=16130

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